All QuickBooks Desktop Plus and QuickBooks Desktop Payroll products, excluding QuickBooks Desktop Enterprise, will no longer be available to new users beginning July 31, 2024. Existing QuickBooks Desktop Pro, Premier, Mac, or Enhanced Payroll users will not be impacted. Security updates and product updates will still be released for all users who purchase a QuickBooks Desktop Plus or QuickBooks Desktop Payroll subscription before the cutoff date. The software itself may look like an outdated image on some monitor within a cubicle maze, but it’s versatile in what it can do. The dashboard does an excellent job dividing all accounting aspects into a flowchart type of view, while the sidebar provides quick access to a list of features. That said, it can feel overwhelming and confusing if you don’t have prior accounting knowledge.

The editorial content on this page is not provided by any of the companies mentioned and has not been reviewed, approved or otherwise endorsed by any of these entities. However, Intuit’s push for its QuickBooks Online software and discontinuation of its Desktop offering in the UK has caused users to worry about possible sunsetting. QuickBooks Desktop is better for small to large-sized businesses with complex accounting needs requiring more customizable features. Both QuickBooks Online and QuickBooks Desktop are capable programs with strong accounting features.

  1. However, the QuickBooks Desktop app is a very pared down version of the desktop and is poorly rated.
  2. Has robust reporting tools and report customization options, invoicing for an unlimited amount of clients, inventory tracking in higher tier plans, plus a capable mobile app.
  3. Others mentioned the bank account reconciliation and invoicing features are excellent.
  4. In addition to third-party integrations, QuickBooks Online integrates with native products, such as QuickBooks Payments, QuickBooks Payroll, and QuickBooks Time (formerly TSheets).
  5. QuickBooks Desktop gets more praise for strong functionality, such as project costing and advanced inventory accounting.

Similar to other cloud-based apps, QuickBooks Online allows for anytime/anywhere access to your books. Based on feedback I have received from clients, the other benefits of Plus do not warrant the additional cost. DIY clients often find that hiring a professional bookkeeper for on-demand support is a better use of their time and money than the 24/7 support desk.

Support network refers to a community of software users that can extend professional help to businesses. Having an independent software expert perform the bookkeeping is good for overall ease of use. Lastly, our expert opinion score is our subjective rating based on our experience in trying the software.

QuickBooks Desktop: Best for industry-specific reporting

Whether you decide to manage your bookkeeping on your own or work with a professional, you’ll have no trouble accessing online resources for QuickBooks Online. The company offers video tutorials, webinars and training classes, as well as community forums, support topics and other resources on its website. You have the option of contacting QuickBooks customer support directly for any help you may need too. QuickBooks Online gives you access to a marketplace of over 750 apps, including third-party tools as well as QuickBooks add-ons.

While QuickBooks Online does offer security features like multi-factor authorization and encrypted data storage, it’s accessible by anyone with employee login credentials and an internet connection. All QuickBooks Online plans include good reporting options, with the Advanced plan offering the most comprehensive reporting options, including key financial metrics such as revenue and cash flow. QuickBooks Desktop is designed for small to mid-size businesses that are looking for the reliability of a desktop software solution.

QuickBooks Desktop Reviews

QuickBooks Desktop, on the other hand, is a good option for businesses that prefer desktop software, need its advanced inventory tracking and reporting tools, or are looking for an industry-specific solution. NerdWallet’s accounting software ratings favor products that are easy to use, reasonably priced, have a robust feature set and can grow with your business. In addition to QuickBooks Online, Intuit offers a desktop product called QuickBooks Desktop, which is locally installed rather than cloud-based. QuickBooks Enterprise is the desktop lineup’s most robust plan — it allows up to 40 users and has industry-specific versions. To see which lineup is best for you, compare QuickBooks Online vs. QuickBooks Desktop plans’ main features and pricing.

But aside from cloud access, there are other differences between the two applications that we’ll talk about next. You must purchase additional licenses if you want to access it on multiple computers. While you can add cloud access to QuickBooks Enterprise, it involves an additional fee. We believe everyone should be able to make financial decisions with confidence. Yes, you can convert your QuickBooks Online data to QuickBooks Desktop using Intuit’s conversion tools. It’s important to note that the process may not transfer all data and features, so thorough preparation and backup are advised before switching.

QuickBooks Online vs. QuickBooks Desktop: Ease of use

If you run businesses in multiple locations and you want to see which one is most profitable, an upgrade to Plus from Essentials is worth the price. The sales receipt can be created by clicking the +New button in the upper left-hand corner of the screen, followed by choosing the sales receipt under the header called Customers. The sales receipt can be created from the Home Page or from the Customers menu on the top of the screen. For both cases, I strongly encourage you to find or buy a migration checklist.

In contrast to Pro and Premier, at the time of writing the software-only version of QBDT Enterprise is an annual purchase of $1,213 for its Silver, or most basic, level of functionality. Like its desktop counterpart, there are multiple editions of QuickBooks Online aimed at serving different purposes. Unlike QuickBooks Desktop, QBO is only available in a subscription-based format regardless of the edition you choose. Thanks to the cloud, you can also access QBO from the convenience of your smartphone or tablet. This means you can check in and manage your books from anywhere in the world, whether you’re relaxing on a beach in The Bahamas or enjoying a hot chocolate at a ski lodge. It’s worth pointing out that since QuickBooks focuses on the online versions, it receives regular updates and seems to be slowly catching up regarding features.

QuickBooks Desktop is, as its name implies, the desktop version of the software. QBDT is installed locally on your PC in much the same way other software is, like your internet browser. Both QuickBooks Desktop and QuickBooks Online support small business bookkeeping, but the manner in which each product does so differs. If you run a business that delivers physical products, you already use one or the other (or a combination of the two) — regardless of how well-versed you are in their meaning. Intuit and QuickBooks Online also offer a mileage and expense tracking app called QuickBooks Self-Employed. QuickBooks Desktop versions are available through digital download or as products shipped from QuickBooks or other retail merchants.

Here are a few pre-made workflows to show you what’s possible, but you can use Zapier to connect QuickBooks to almost any app you use. While there are significant differences between QuickBooks Desktop and QuickBooks Online, both applications offer solid accounting capability for small businesses. And while QuickBooks Desktop comes out on top in this comparison, only you can decide which one is best for your business. If neither application catches your eye, why not take a look at some QuickBooks alternatives or check out The Ascent’s accounting software reviews.

QuickBooks might encourage its users to switch from QuickBooks Desktop to Online, but it hasn’t issued any statements about discontinuing Desktop entirely. But based on the tech industry’s growing emphasis on cloud storage over local storage, it’s hard to imagine that downloadable programs like QuickBooks Desktop will still payroll calculator be relevant a decade down the road. If you need personalized customer support, you can upgrade to QuickBooks Online Advanced or QuickBooks Enterprise. Doing so grants you access to the Priority Circle loyalty program, including a dedicated account team, free on-demand training, and premium care from QuickBooks experts.

As you hire more employees or bring on more customers, you can scale up your software to match. And if you manage your business from multiple locations, you’ll want QuickBooks Online over Desktop. Only QuickBooks Online includes free access to a comprehensive version of the QuickBooks mobile accounting app, which is one of the best apps in the accounting sphere. Personalized Setup is limited to a 1-hour session with a customer success product expert. Intuit reserves the right to limit the number of sessions and the length and scope of each session. Terms and conditions, features, support, pricing, and service options subject to change without notice.

QuickBooks Self-Employed is excluded from the case study because it is not a full double-entry bookkeeping system. Rachel Barnett has been a QuickBooks user since 1995, eventually earning https://intuit-payroll.org/ QuickBooks ProAdvisor status. When she’s not busy supporting professionals and their businesses, Rachel enjoys actively participating in the QuickSource accounting community.

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